- By the MS PowerPoint MVP Team -
Newsgroup member, Dr. Jay, con tributed this gem. One of the best things about the newsgroup is when someone comes up with a solution that no one has encountered or imagined. Thanks so much, Dr. Jay. This is a true winner!
3. Guides are very useful for laying out your slide and aligning objects. However, if you select View Guides you will only see one vertical and one horizontal guide. You can clone those and get eight verticals and eight horizontals.
1) Select a guide, press and hold down the Ctrl key while holding down the left mouse button, 2) drag a new guide to the position you want, 3) release mouse and Ctrl key.
Go to Tools > Customize, select the Customize tab and locate the Format toolbar. Under the Customize column, locate the "eyedroppers".
Highlight the tool you want to add to the Format toolbar, click hold and drag it to the format toolbar:
The results after dragging the "Pick up Object Style" and "Apply Object Style" tools will look like this on your updated Format toolbar:
If you type this - - abcdefgh
Don't forget to use the handy F4 key. You can select another text object and press F4 to repeat the last action. So, if an action needs to be performed on multiple text objects in the presentation, this makes it even faster. F4 will repeat all "last actions", not just the Shift +F3.
If you want to select multiple objects in one easy step, click/hold/drag you mouse to form a box around the objects, release the mouse button, and they will all be selected. They can now be moved as a group, grouped to make a single object, or "nudged" as a group to position them precisely on the slide.
We often need to have multiple objects on a slide that not only overlap, but may obscure one another. To select a fully hidden object can't easily be accomplished by any of the above methods. But, don't despair. Use the Tab Key to tab through all objects on the slide. See the simple example below. Once you have selected the object you seek, you can right click and use the pop-up menu or the tools on the toolbar for other functions.
Select the object on your slide that you want to move. Use the keyboard arrows to move it up, down, left and right. The increments will be multiple "points".
If you use "snap to grid", the movement of the object will be 6 "points" at a time. Press Ctrl and use the arrow keys and the increments are reduced to 1.25 points. If "snap to grid" is turned off, you don't need to press the Ctrl key when you nudge. Each nudge will be 1.25 point.
Note: Point = the standard unit of type size of which there are 72 to the inch (one point is approximately 0.01383 in). Point size is the measured from the top of the ascender to the bottom of the descender.
You can quickly switch to the View > Master > Master Slide by holding down the Shift key and clicking on the Slide View icon:
Return to Normal View just as quickly. Just hold down the Ctrl key and click on the Slide View icon.
The Format Painter is a great way to quickly transfer format settings from one object to another object. If you don't see it on your Edit toolbar, see Quick Trick #3 for how to add it.
This is a very simple example to demonstrate the use of the tool:
There are two reasons for doing this. (1) It will enable you to preview what your slides will look like when printed in black and white. (2) It will also give you some clues of any problems that a color blind person may have when viewing your presentation. For more information about color blindness, see this excellent Microsoft article http://msdn.microsoft.com/workshop/design/color/hess10092000.asp.
Each tool bar has a vertical grey bar near its left edge. Looking at our example in Quick Trick #4, the Format toolbar looks like this:
Hover over that area and the cursor will change to a four headed arrow. Click/hold/drag and drag the toolbar to the area of the workspace you prefer. Release the mouse. Now you can re-size it. Place the mouse on an edge until the cursor changes to a two-headed arrow and drag it to re-size.
pause.zip (39KB), unzip it and study it in PowerPoint to see how it is constructed.
Hints: Slide#5 is "hidden" (see Slide Show > Hide Slide). All of the other slides have a Pause button (see View > Master > Slide Master) that is linked to the "hidden" slide. Adapt this method to meet your own needs.
Let's assume you're a teacher or a technical-type presenter. You have words and terms in your presentation that your audience may not understand. Wouldn't it be nice to have that information on your slide? Just roll your mouse over the word or term and the definition/information would pop up. Here's one quick way to do that:
If you are using PPT2000 try this.
It won't work in PPT97 or the Viewer because neither support "Screen
3. Right click the textbox
7. Do this for all of your text items, and then run in Slide Show mode.
9. Ah, you say. I don't like yellow and the type size is too small. If you are going to be presenting to an audience, even on a large screen, the font size really won't be readable. So, before you begin your presentation you can right click in a blank area of your Desktop and select Properties. You will see this screen:
Now the view of the presentation seen at the beginning of this Quick Trick will look like this:
....instead of like this.
After you have made the presentation, be sure to change your Display settings back to the way they were before. Otherwise you'll see some wonky screen tips when you hover over tools and other objects as you work on other tasks.
If you want to see a small (9KB) sample presentation that demonstrates this, click HERE and then unzip and play it in PPT2000 in Slide Show mode. Have fun!
When you create a textbox/text object in PowerPoint the cursor remains at the end of your text. If you want to select the entire text and change to font, for example, you might think that you have to click on the bounding box, or highlight the text.
Try this instead: type your text and then hit ESC. The object is selected!
In PPT 2002 you can set Tools > Options > Save to embed fonts for the current presentation, or only embed the characters in use. You can also set this preference by going to File > Save as... and clicking on Tools in the toolbar and select Options.
In PPT 97 and PPT 2000 you have to consciously make a decision when you go to File > Save as... In PPT 97 there is a little box to check that is labeled "Embed Fonts." In PPT 2000, you must do a File > Save as... and look for Tools on the toolbar. Click on it and select "Embed TrueType Fonts."
Select an object, hold down CTRL, and drag the object to make a copy and place it in a different location. Keep CTRL held down and make as many copies as you need.
Hold down the Shift key and click on the Slide View button to access the Slide Master. Click on the Slide View button to return to normal.
Hold down the CTRL key and click on the Slide Show button to access the Slide Show in half screen mode.
If you click once on a drawing or text tool, it will be in force for one entry. If you double click on the tool, you can use it repetitively. Just press ESC or click on the tool once again to de-activate it.
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